AIPCO 2025: Frequently Asked Questions
The conference takes place at the Galmont Hotel, Lough Atalia Road, Galway, Eircode: H91 CYN3. Please find the Google Maps link with directions to the venue here
The conference takes place from Thursday the 6th of February to Friday the 7th of February 2025. Pre-fam activities will begin on Wednesday the 5th of February.
Registration
The Early Bird Registration is open until the 1st of December 2024.
Regular Registration will be become available from the 2nd of December 2024.
You can register for the conference through the AIPCO Website
All registration fees and what is included in the fee is available here
We send out payment chases to any attendee that has a balance outstanding on their registration record. This could be for your registration, a function you have booked such as the dinner, a workshop or your accommodation. If you have made payment recently, please send your remittance advice to aipco@conferencepartners.ie so our friendly team can look into this for you and update your account.
You do not have to be a member of the AIPCO to attend the conference.
However, there is a discounted rate for those who are members of either AIPCO or SITE.
- Access to the AIPCO Business Events Conference Exhibition
- Networking Morning on Thursday the 6th of February
- Attendance at all conference sessions
- Catering during session breaks and lunch
- Complimentary Wi-Fi
- The Conference App
You can make a payment by logging into your account via the link here
Cancel/Refund Registration
To cancel your registration, please email the conference email at: aipco@conferencepartners.ie
The AIPCO 2025 registration cancellation policy is as follows:
- All cancellations are subject to a €25 +VAT administrative fee
- If cancelled before Monday 20th January 2025 – 100% of the Congress fee is refundable
- No refunds are payable from Tuesday 21st January 2025 onwards
Please note: if you pre-register and do not attend the conference you will be charged your participation fee and will be required to settle any outstanding balances.
Substitutions/replacements can be made at any time and are subject to a €25+VAT administrative fee. Notification of changes or cancellation must be made in writing and sent to the AIPCO Business Events Conference Organising Team at aipco@conferencepartners.ie
All applicable refunds will be made after the conference. Bank service charges and all administration fees will be deducted from all conference registration refunds.
In the unlikely case of cancellation of the event, the organisers shall not accept liability for any consequential loss and shall have no liability to reimburse any other costs that may have been incurred, including transport costs, accommodation etc. Delegates are encouraged to take out travel insurance when making travel and accommodation arrangements.
Only fully-paid ticket holders will be permitted to enter the conference. As tickets for the conference dinner are limited, conference delegates will be prioritised. If you wish to bring a guest to the conference dinner, please email aipco@conferencepartners.ie for more information.
Yes, of course, we would be delighted to assist you in making a group booking. Please email our delegate services team on aipco@conferencepartners.ie with the names, email addresses and requirements for each delegate and we will get them booked in for you.
We are currently only accepting payments in Euros for AIPCO 2025.
Exhibitor/Sponsor
Please contact Sarah at AIPCO for further information on exhibiting at the conference: sarahd.aipco@gmail.com
Yes, you have to register directly via your exhibitor portal. When you have booked your exhibition space you should have received a confirmation mail with all details included.
Social Functions & Tours
The conference dinner tickets are €120 per person. The welcome networking on Thursday the 6th of February is included in your registration fee.
Pre-Fam activities are only open to PCO’s, DMC’s and Event Planners.
As tickets for the conference dinner are limited, conference delegates will be prioritised. If you wish to bring a guest, please email aipco@conferencepartners.ie for more information.
The Conference Dinner is being held at the Galmont Hotel, Lough Atalia Road, Galway. Please find the Google Maps link with directions to the venue here
Accommodation
We have worked with the Galmont Hotel to secure rooms at a discounted rate for those attending AIPCO 2025. To avail of this discount, please use the promo code ‘AIPCO’ when booking directly through the Galmont Hotel’s website.
Please contact the hotel directly to confirm leaving your bags.
City Information
The Galmont Hotel is just a five-minute walk from Ceannt Railway Station, with regular services running to and from Dublin Heuston and Limerick City. The Citylink bus station is just around the corner from the venue, with multiple routes operating to various parts of the country.
Galway is a very walkable city, with main city-centre streets such as Quay Street and Shop Street being fully pedestrianised. Public transport is limited within the city, but as locals would say, everything you need is within a ‘10 minute’ walk!
Regular Bus Eireann buses operate to suburban areas from the Eyre Square area. The 401-bus route goes to Salthill, a picturesque seaside suburb overlooking Galway Bay. This area is very popular with both residents and tourists.
You will receive detailed information in the Know Before You Go document prior to the conference, but in the meantime, we recommend any of the travel apps below to aid you in arriving at the Galmont Hotel.
TFI Go: The TFI Go App allows you to buy tickets for participating Transport for Ireland bus services and some commercial bus operators.
Free Now App: The Free Now App allows you to order a taxi from your location or to book one in advance, or for a later time. Cash and Card are both accepted.
Uber: The Uber app allows you to order a car ride from your location, or to book one in advance. You can pay by cash or card. All Uber drivers are licensed.
Irish Rail: The Irish Rail App informs you when the next Train is due. The Train operates national services throughout Ireland.
The weather in Galway is unpredictable. The average temperatures for February range from 3°C to 9°C. Being on the West Coast of Ireland, rainy conditions can always be expected. Ensure to pack some additional layers and waterproofs.
Onsite
When you arrive at the conference venue, please make your way to the registration desk to print your name badge. You will need your QR code to print your badge, so please have your registration confirmation email open and ready to scan!
For any specific requirements you will need during AIPCO 2025 please contact the conference inbox at aipco@conferencepartners.ie
Further Contact
My question is not listed here, whom do I contact?
You can contact the team via the conference email – aipco@conferencepartners.ie or by calling our Conference Partners on +353 1 223 4496. Please note: the office hours are 09.00 – 17.00 GMT Monday to Friday. We aim to respond within 24 hours.
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